Board of Directors lock
October Board Meeting — Oct 3, 2024

lock This meeting is private.

Thu Oct 3, 2024

3:30 - 5:30 pm (MDT)

Location

Location TBD

Remote Conference

Remote Conference Info TBD

Are we funding the fall festival?

Voting is in progress.

In Attendance: Helen Hughes, Donna Davies, Grace Green, Lisa Lee, Owen Oliver, Ronald Reid, Yvonne Young, Heather Demo, Winn Jewett

Absent: Edward Evans, Jack Jacobs

Staff: Mickey Demo, Rachel Roberts

Guests: Lucas Lewis, Michael Murphy (Mike)

  1.  Roll Call 

    2. Donna Davies

    • Mickey Demo II moved to APPROVE MINS. Heather Demo seconded.  All approved. Motion carried.
  2. Consent Agenda:

    3. Donna Davies

    1. Approval of Previous Meeting's Minutes
    2. Committee & Staff Reports
      1. Finance Committee Report
      2. Executive Committee Report
  3. New Business, Discussion Items, & Votes
    1. Item 1- Formalized Trustee Role & Responsibilities 
      1. Vote On Item 1
    2. Item 2- Update On Upcoming Fundraiser 
    3. Item 3- Strategic Planning Conversation 
      1. Review & Discussion of Strategic Plan, Including Progress Towards Strategic Goals, and Objectives
      2. Identification Of Any Necessary Adjustments Or Revisions To The Strategic Plan
  4. Open Discussion
  5. Adjournment
    3:30pm
  1.  Roll Call  (15 min)
    2. Inform

    Donna Davies

      3:45pm
    • Consent Agenda: (40 min)
      • Inform

      Donna Davies

      1. Approval of Previous Meeting's Minutes (10 min)
        2. Discuss
        Decide
        • Committee & Staff Reports (20 min)
            1. Finance Committee Report (8 min)
              2. Inform
              • Executive Committee Report (12 min)
                • Inform
              4:25pm
            2. New Business, Discussion Items, & Votes (65 min)
                1. Item 1- Formalized Trustee Role & Responsibilities  (20 min)
                  2. Discuss
                    1. Vote On Item 1 (10 min)
                      2. Decide
                    2. Item 2- Update On Upcoming Fundraiser  (15 min)
                      3. Inform
                      • Item 3- Strategic Planning Conversation  (30 min)
                        • Discuss
                          1. Review & Discussion of Strategic Plan, Including Progress Towards Strategic Goals, and Objectives
                            2. Discuss
                            • Identification Of Any Necessary Adjustments Or Revisions To The Strategic Plan
                              • Discuss
                            5:30pm
                          2. Open Discussion (15 min)
                            3. Inform
                            Discuss
                              5:45pm
                            • Adjournment (5 min)
                              Member
                              RSVP
                              Attended
                              Yes
                              No
                              HH
                              Helen Hughes
                              Chairperson of the Board
                              Voting
                              Yes
                              DD
                              Donna Davies
                              Secretary
                              Pronouns: she/her
                              Voting
                              Yes
                              EE
                              Edward Evans
                              Deputy Director
                              Pronouns: he/him
                              Voting
                              No
                              GG
                              Grace Green
                              Board Vice Chair
                              Executive Director
                              Voting
                              Yes
                              JJ
                              Jack Jacobs
                              Ex Officio
                              Yes
                              LL
                              Lisa Lee
                              Voting
                              Yes
                              OO
                              Owen Oliver
                              Voting
                              Yes
                              RR
                              Ronald Reid
                              Voting
                              Yes
                              YY
                              Yvonne Young
                              Voting
                              Yes
                              HD
                              Heather Demo
                              Chief Operating Officer
                              Voting
                              Yes
                              WJ
                              Winn Jewett
                              CEO
                              Voting
                              Yes
                              Staff
                              RSVP
                              Attended
                              Yes
                              No
                              MD
                              Mickey Demo
                              Staff Liaison
                              Head of Staff
                              Yes
                              RR
                              Rachel Roberts
                              Yes
                              Guest
                              RSVP
                              Attended
                              Yes
                              No
                              LL
                              Lucas Lewis
                              Ex Officio
                              Yes
                              MM
                              Michael Murphy (Mike)
                              Ex Officio
                              Yes

                              Quorum

                              More than 2/3 attendance needed

                              13 of 7
                              Quorum Established: YES

                              Attendance

                              YES: 13 NO: 2 86.7%
                              7 out of 15 voting members needed to establish quorum. Staff, guest, and non-voting participants do not count towards quorum.
                              Powered by
                              BoardSpot